The Wedding Ministry is designed to assist couples in preparing for their joyous and sacred wedding ceremony. Liaisons are committed to excellence and will inform couples about the procedures for arranging a wedding at The Church Without Walls. MenuHomeBooking ProceduresApplicationDepositWedding PolicyWalk-Up WeddingVow RenewalOff-Campus WeddingPre-Marital Guidance Wedding Policy Guidelines What an exciting time in your lives! We rejoice with you that God is guiding you into the covenant relationship of marriage. As your church family, we are honored to assist you in preparing for the joyous and sacred occasion of your wedding. There are many details to consider as you plan a Christian wedding ceremony and accompanying events. We hope the information in this booklet will answer many of your questions. This booklet will inform you about the procedures for arranging a wedding at The Church Without Walls as well as set forth our policies, so that together we can be good stewards of the church facilities. Reservation A wedding application and $200.00 deposit for members and $400 for non-members is required to reserve a wedding date. Once received, you will be contacted by a Wedding Liaison will be setup to discuss the following policies. Please remember, only submit the wedding application and deposit;Initials*Wedding Liaison All weddings held on any of The Church Without Walls campuses will require the presence of the church’s Wedding Liaison. The Wedding Liaison’s responsibilities are as follows: The Wedding Liaison will be the point of contact between the church, and the bride and groom; and will be your contact person throughout the wedding process. The Wedding Liaison will conduct the initial consultation with the bride and groom, and will review the church’s wedding policies and procedures. The Wedding Liaison will attend the wedding rehearsal and the ceremony. Initial*Reserving Your Wedding Date Weddings are held on Fridays between 2:00 pm and 5:00 pm or Saturdays, between 12:00 p.m. and 5:00 p.m., with a one (1) hour rehearsal prior to the date of the wedding. Due to the seasonal demands of the facilities, weddings are not scheduled on any holiday weekend. This includes but is not limited to: Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas, New Years, etc. Weddings planned during the Christmas season should be prepared to coordinate decorations with existing decorations. In addition, weddings which conflict with church services or special events will not be scheduled. Important note: The Church Without Walls reserves the right to refuse any date requested that it deems necessary.Initial*Staff Minister Selection The Wedding Liaison will confirm the acceptance of the Staff Minister that will officiate your ceremony within thirty (30) days after receipt of the wedding application. Staff Ministers do not attend the rehearsal. A fee of $400 for members, $550 for non-members, is charged for each Staff Minister. The fee for Pastor West is $1,000. If a guest Pastor or Minister is requested, he or she must be a licensed Minister and approved by The Church Without Walls. Important Note:If there are circumstances that require you to be united in marriage prior to your scheduled wedding date, please inform your assigned Wedding Liaison immediately.Initial*Marriage License Important Note: Your original marriage license is required in the Northwest Administrative Office seven (7) days prior to your wedding date. Please be advised that no weddings will be performed without the original marriage license. Please turn your marriage license to the Wedding Liaison.Initial*Wedding Rehearsal Your wedding rehearsal will be scheduled on the Friday before your wedding for one (1) hour. All participants should be at rehearsal and ready to start on time. Your vocalist should arrange a rehearsal time other than during the wedding rehearsal. There will be a late penalty of $30.00 if your wedding rehearsal starts or ends between 15-30 minutes late, and a $10.00 charge for every 15 minute interval thereafter. No decorating is allowed at rehearsal. No items can be left overnight at the church prior to the wedding ceremony or after the ceremony is completed. Initial*Musician and/or Music Selections All music must be approved by the Minister of Music thirty (30) daysprior to the wedding date. Please email song selections, including title and artist, to assigned Wedding Liaison for submission to Minister of Music. Only music which is suitable for worship service may be used. No Secular music is allowed-no exceptions. You are encouraged to contact the Minister of Music for further assistance to address any musical needs. Initial*Wedding Coordinator/Director You are required to have a coordinator/director to direct your rehearsal and wedding day events. This person should not be a member of your wedding party. You must provide their information and they must meet with Wedding Liaison for a final consultation prior to the rehearsal/wedding. Initial*Wedding Program You are required to submit a final draft of your program to the Wedding Liaison for approval three (3) weeks prior to the wedding date. Your wedding must reflect a worship experience that includes a scripture and a prayer. You may email your program for approval to your assigned Wedding Liaison.Initial*Photography The location chosen for your wedding ceremony and the surrounding church grounds are available for photographs. Flash pictures are not permitted during the exchange of vows; however, timed exposures without flashes are allowed. Initial*Videotaping The videographer must consult with the Wedding Liaison and comply with TCWW policies. Video equipment should be stationed in a fixed location during the ceremony, which will not cause a distraction.Initial*Sound Technicians Our sound technicians are trained professionals that will be here to provide sound and lighting for you (i.e. microphones, tracks played, and mood music). A fee of $200 for members or $300 for non-members is charged. Initial*Rental Equipment The bride and groom are completely responsible for ordering of all wedding equipment and all related charges. This includes pick-ups and deliveries. Initial*Dressing Rooms The bride and groom will be provided with two (2) dressing rooms. Absolutely NO food or drinks are allowed in the dressing rooms. The bride and groom are responsible for all clean-up of dressing rooms after the wedding ceremony. Initial*The Ceremony/Rehearsal Dinner/Reception Your wedding ceremony is sacred and will be treated as such, traditional vows will be used. The bride and groom are not encouraged to write their own wedding vows. Your wedding will be required to begin no later than 4 p.m. if you are having an onsite reception. The wedding ceremony location will be available for decorating four (4) hours prior to the ceremony scheduled time. Please arrive at the church promptly to ensure all of your needs are met within the time allotted. There will be a late penalty of $30.00 if your wedding starts or ends 15 - 30 minutes late, and a $10.00 charge for every 15 minute interval thereafter. Please contact Events Management Department for details and scheduling if you are interested in having a rehearsal dinner or reception on the TCWW Campus. Important Note: All personal items must be secured by its owner. The church will not assume any responsibility for lost or stolen items. Initial*Ceremony Location Options Northwest Location: Prince Chapel seats approximately 50 Prince Chapel (informal) seating maximum 20 Worship Center seats approximately 1500 The Chapel 500 Southwest Location: Worship Center seats approximately 1,000 Bingle Location: Worship Center seats approximately 300 Initial*Cancellations Important Note: CANCELLATIONS THAT OCCUR LESS THAN FOURTEEN (14) DAYS FROM THE WEDDING DATE WILL INCUR A 50% PENALTY CHARGE FROM THE WEDDING DEPOSIT. Initial*Ceremony Policies Only authorized church personnel may operate the sound, lighting, and musical equipment. Unauthorized persons are not allowed in the sound room. No decorations of any kind shall be applied to walls, ceilings, or glass. Nails and staples are not permitted. No adhesives of any kind are permitted. Pew/Chair makers must be secured with plastic hooks. Only silk rose petals may be used. No rice, bubbles or décor containing water or glitter are permitted. Only mechanicalor dripless candles may be used. Votive candles may be used in hurricane lamps. In order to protect the carpet and furniture, plastic material must be placed under the unity candle. No furniture or plants may be moved without prior approval of the Wedding Liaison. No one is allowed on the platform, pulpit, sound room, or choir loft without approval. TCWW does not provide wedding accessories such as candelabras, kneeling benches, linens, etc. These items will need to be rented at your expense. The bride and groom are responsible for all outside scheduling of vendors for the wedding. TCWW’s Wedding Liaison should be kept abreast of your plans to eliminate conflicts. Should your coordinator or vendors have questions, they should contact TCWW’s Wedding Liaison regarding the church’s Wedding Policy and procedures. The bride and groom will be held liable for any damage to the carpet, furniture or building. TCWW reserves the right to restrict the privileges of any outside vendor who violates the Wedding Policy of TCWW. The bride and groom are responsible for ensuring the Wedding Policy is adhered to by all who participate and attend the wedding. This includes family members, the wedding party, and wedding vendors. TCWW is a “Smoke Free” environment. Absolutely no smoking is permitted in any church building or anywhere on the campus. Alcoholic beverages are not permitted on the premises. Maintenance staff is not permitted to assist with decorating or set up. Initial*Deposit The deposit, $200 for members or $400 for non-members, must be submitted with your Wedding Application in the form of a money order or cashier’s check made to The Church Without Walls upon approval of date. The deposit is NOT applicable to any fees. The deposit in its entirety will be refunded within sixty (60) days, unless one or more of the following occurs: There is damage to any part of the church building as a result of your wedding and/or reception. Your wedding is cancelled less than fourteen (14) days prior to the scheduled date (50% of the deposit is forfeited). Cancellations must be submitted to the Wedding Liaison in writing. There is a late penalty of $30.00 if your wedding starts or ends 15 - 30 minutes late, and a $10.00 charge for every fifteen (15) minute interval thereafter. There is failure to adhere to rules and regulations of the Wedding Policy. Initial*Wedding Fees All building related fees must be submitted to the Northwest Administration Office at your final consultation; which will be one (1) week prior to your wedding date. All fees are non-negotiable and must be paid by cashier’s check or money order. Please make your cashier’s check or money order payable to The Church Without Walls. Northwest Location: Members Non-Members Prince Chapel $100.00 $200.00 Prince Chapel* (* only applies if less than 20 guests and no decorations) No Cost No Cost The Chapel $350.00 $700.00 Worship Center $600.00 $1,200.00 Southwest Location: Members Non-Members Worship Center $200.00 $400.00 Bingle Location: Members Non-Members Worship Center $150.00 $300.00 Fees Payable to Individuals Members Non-Members Minister Honorarium $400.00 $550.00 Pastor West Honorarium $1000.00 Unavailable Wedding Liaison No Cost $250.00 Sound Technicians $200.00 $300.00 Musician Honorarium Contact Music Department Directly Initial*Premarital Guidance Private Session Premarital Guidance is mandatory for every couple entering into the Marriage Covenant and is covered in four (4) sessions. Your premarital guidance must be completed two (2) weeks prior to your wedding date. The fee, $200 for members or $250 for non-members, must be submitted with your Wedding Application in the form of a money order or cashier’s check made payable to the minister performing the sessions upon approval of date. The minister performing premarital guidance MUST be approved by TCWW prior to beginning sessions. Please do not begin counseling sessions prior to obtaining approval form TCWW. The Premarital Counseling Wedding Liaison will assist you in contacting the Staff Minister to schedule all appointments to complete the sessions. These sessions will last forty-five (45) minutes to one (1) hour. Special Note: If a guest Minister has been approved to perform your ceremony, and you are completing pre-marital counseling with the approved Minister, please submit a letter as verification of sessions completed to Wedding Liaison prior to wedding date. Initial*THE CHURCH WITHOUT WALLS RESERVES THE RIGHT TO AMEND THE WEDDING POLICIES AND PROCEDURES AS NECESSARY. A BOOKING FEE OR DEPOSIT OF $200.00 FOR MEMBERS, OR $400.00 FOR NON-MEMBERS IS REQUIRED TO SECURE THE DATE. THIS FEE IS REFUNDABLE ON THE CONTINGENT THAT THE FACILITY IS FOUND IN THE SAME STATE AS IT WAS UPON SECURING THE BUILDING. IT IS AGREED THAT TCWW’S WEDDING LIAISON SHALL ACT AS A LIASION BETWEEN THE CHURCH AND THE BRIDE AND GROOM, NOT AS AN INDEPENDENT CONTRACTOR OR AN EMPLOYEE OF THE CHURCH. THIS CONTRACT SHALL NOT IN ANY WAY, REPRESENT OR BE CONSTRUCTED AS TO CREATE A PARTNERSHIP OR JOINT UNDERTAKING BETWEEN THE PARTIES THEREOF. TCWW IS HEREBY RELEASED FROM ANY AGREEMENTS MADE WITH TCWW HIRED STAFF PERFORMING SERVICES FOR THE BRIDE AND GROOM UNLESS OTHERWISE STAFFED BY TCWW SPECIFICALLY.Responsible PartyBride / Groom Name First Last Bride / Groom SignatureWedding Liaison / Administrator Name First Last Wedding Liaison / Administrator Signature This iframe contains the logic required to handle Ajax powered Gravity Forms.